Agenda Template

Policy & Resources Committee

Date:	18 March 2021
Time:	4.00pm
Venue	Virtual Note: in response to current Government Regulations this meeting is being held as a virtual meeting for councillors and is accessible via Teams. Public speaking and engagement opportunities will be made available. The meeting will also be webcast live to the internet.
Members:	Councillors: Mac Cafferty (Chair), Druitt (Joint Deputy Chair), Gibson (Joint Deputy Chair), Platts (Opposition Spokesperson), Bell (Group Spokesperson), Allcock, Clare, Miller, Moonan and Yates Invitee: Dr Anusree Biswas Sasidharan
Contact:	Mark Wall Head of Democratic Services 01273 291006 mark.wall@brighton-hove.gov.uk

Agendas and minutes are published on the council’s website www.brighton-hove.gov.uk. Agendas are available to view five working days prior to the meeting date.

Electronic agendas can also be accessed through our meetings app available through ModernGov: iOS/Windows/Android

This agenda and all accompanying reports are printed on recycled paper

AGENDA

PART ONE

Page

<AI1>

PROCEDURAL MATTERS

</AI1>

<AI2>

152 Procedural Business

(a) Declaration of Substitutes: Where Councillors are unable to attend a meeting, a substitute Member from the same Political Group may attend, speak and vote in their place for that meeting.

(b) Declarations of Interest:

(a) Disclosable pecuniary interests;

(b) Any other interests required to be registered under the local code;

(c) Any other general interest as a result of which a decision on the matter might reasonably be regarded as affecting you or a partner more than a majority of other people or businesses in the ward/s affected by the decision.

In each case, you need to declare

(i) the item on the agenda the interest relates to;

(ii) the nature of the interest; and

(iii) whether it is a disclosable pecuniary interest or some other interest.

If unsure, Members should seek advice from the committee lawyer or administrator preferably before the meeting.

(c) Exclusion of Press and Public: To consider whether, in view of the nature of the business to be transacted, or the nature of the proceedings, the press and public should be excluded from the meeting when any of the following items are under consideration.

NOTE: Any item appearing in Part Two of the Agenda states in its heading the category under which the information disclosed in the report is exempt from disclosure and therefore not available to the public.

A list and description of the exempt categories is available for public inspection at Brighton and Hove Town Halls.

</AI2>

<AI3>

153 Minutes				9 - 24
	To consider the minutes of (a) the meeting held on the 21^st January 2021 and (b) the Urgency Sub-Committee meeting held on the 21^st February 2021.
	Contact Officer:	Mark Wall	Tel: 01273 291006
	Ward Affected:	All Wards

</AI3>

<AI4>

154 Chair's Communications

</AI4>

<AI5>

155 Call Over

(a) Items (159 – 177) will be read out at the meeting and Members invited to reserve the items for consideration.

(b) Those items not reserved will be taken as having been received and the reports’ recommendations agreed.

</AI5>

<AI6>

GENERAL MATTERS

</AI6>

<AI7>

156 Public Involvement				25 - 26
	To consider the following matters raised by members of the public: (a) Petitions: to receive any petitions presented by members of the public to the full Council or as notified for presentation at the meeting by the due date of (10 working days); (b) Written Questions: to receive any questions submitted by the due date of 12 noon on the 12 March 2021; (c) Deputations: to receive any deputations submitted by the due date of 12 noon on the 12 March 2021.
	Contact Officer:	Mark Wall	Tel: 01273 291006
	Ward Affected:	All Wards

</AI7>

<AI8>

157 Items Referred from Council				27 - 38
	To consider the following item(s) referred from the Council meeting held on the 28 January 2021: (1) Deputation: Fossil Fuels and Climate Change and BHCC’s Lack of Representation on the East Sussex Pension Committee. (2) Notice of Motion: COP 26 and Future Wellbeing of Generations. (3) Notice of Motion: Support for Excluded UK and those Excluded from Covid Support Schemes in the City.
	Contact Officer:	Mark Wall	Tel: 01273 291006
	Ward Affected:	All Wards

</AI8>

<AI9>

158 Member Involvement				39 - 40
	To consider the following matters raised by councillors: (a) Written Questions: to consider any written questions; (1) Question from Councillor Fishleigh
	Contact Officer:	Mark Wall	Tel: 01273 291006
	Ward Affected:	Rottingdean Coastal

</AI9>

<AI10>

COVID-19

</AI10>

<AI11>

159 Covid Winter Grant Scheme Extension				To Follow
	Report of the Executive Director for Families, Children & Learning.
	Contact Officer:	Richard Barker	Tel: 01273 290732
	Ward Affected:	All Wards

</AI11>

<AI12>

160 Next steps - Rough Sleeping and Accommodation during Covid 19 Pandemic and Recovery				41 - 64
	Extract from the proceedings of the Housing Committee meeting held on the 17 March 2021 (to follow); together with a report of the Executive Director of Housing, Neighbourhoods & Communities.
	Contact Officer:	Sylvia Peckham	Tel: 01273 293318
	Ward Affected:	All Wards

</AI12>

<AI13>

A SUSTAINABLE CITY

</AI13>

<AI14>

161 2030 Carbon Neutral Programme			65 - 110
	Report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Kirsten Firth
	Ward Affected:	All Wards

</AI14>

<AI15>

A CITY TO CALL HOME

</AI15>

<AI16>

162 Moulsecoomb Neighbourhood Hub & Housing Scheme Update				111 - 138
	Extract from the proceedings of the Housing Committee meeting held on the 17 March 2021 (to follow), together with a joint report of the Executive Directors for Housing and Economy, Environment & Culture.
	Contact Officer:	Ben Miles	Tel: 01273 290336
	Ward Affected:	All Wards

</AI16>

<AI17>

163 Central Youth Hub				139 - 166
	Extract from the proceedings of the Children, Young People & Skills Committee meeting held on the 8 March 2021 (to follow), together with a report of the Executive Director for Families, Children & Learning.
	Contact Officer:	Deborah Corbridge	Tel: 01273 29
	Ward Affected:	All Wards

</AI17>

<AI18>

A CITY WORKING FOR ALL

</AI18>

<AI19>

164 Pay Policy Statement 2021/22			167 - 178
	Report of the Assistant Director HROD, Finance & Resources.
	Contact Officer:	Wendy Jepson
	Ward Affected:	All Wards

</AI19>

<AI20>

165 Corporate Debt Policy				179 - 236
	Report of the Acting Chief Finance Officer.
	Contact Officer:	Graham Bourne	Tel: 01273 291800
	Ward Affected:	All Wards

</AI20>

<AI21>

166 Schools Information Management System (SIMS)			237 - 256
	Contact Officer:	Dan Snowdon
	Ward Affected:	All Wards

</AI21>

<AI22>

167 Annual Planned Maintenance Budget and Asset Management Fund Allocations 2021-22 for the Council’s Operational Buildings’				257 - 270
	Report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Nigel McCutcheon	Tel: 01273 291453
	Ward Affected:	All Wards

</AI22>

<AI23>

168 2021/2022 Local Transport Plan Capital Programme				271 - 288
	Extract from the proceedings of the Environment, Transport & Sustainability Committee meeting held on the 16 March 2021 (to follow0, together with a report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Andrew Renaut	Tel: 01273 292477
	Ward Affected:	All Wards

</AI23>

<AI24>

169 Off-street Car Park and Traffic Control Centre equipment replacement amendment				289 - 300
	Report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Paul Haines	Tel: 01273 292289
	Ward Affected:	All Wards

</AI24>

<AI25>

170 Former Peter Pan site Madeira Drive - Sea Lanes				301 - 306
	Report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Angela Dymott	Tel: 01273 291450
	Ward Affected:	East Brighton

</AI25>

<AI26>

171 Procurement of Arboricultural Services				307 - 310
	Report of the Executive Director of Economy, Environment & Culture.
	Contact Officer:	Robert Walker	Tel: 01273 294349
	Ward Affected:	All Wards

</AI26>

<AI27>

172 Playground Refurbishment Programme				311 - 324
	Extract from the proceedings of the Environment, Transport & Sustainability Committee meeting held on the 19 January 2021, together with a report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Robert Walker	Tel: 01273 294349
	Ward Affected:	All Wards

</AI27>

<AI28>

173 Self Managed Sport Facilities				325 - 362
	Extract from the proceedings of the Environment, Transport & Sustainability Committee meeting held on the 19 January 2021, together with a report of the Executive Director for Economy, Environment & Culture.
	Contact Officer:	Rachel Chasseaud	Tel: 01273 290753
	Ward Affected:	All Wards

</AI28>

<AI29>

A STRONGER CITY

</AI29>

<AI30>

174 Review of the Council's Constitution				363 - 396
	Report of the Executive Lead Officer for Strategy, Governance & Law.
	Contact Officer:	Elizabeth Culbert	Tel: 01273 291515
	Ward Affected:	All Wards

</AI30>

<AI31>

175 Members' Allowances				397 - 418
	Report of the Executive Lead Officer for Strategy, Governance & Law.
	Contact Officer:	Elizabeth Culbert	Tel: 01273 291515
	Ward Affected:	All Wards

</AI31>

<AI32>

A GROWING AND LEARNING CITY

</AI32>

<AI33>

176 Education Capital Resources and Capital Investment Programme 2021/22				419 - 436
	Extract from the proceedings of the Children, Young People & Skills Committee meeting held on the 8 March (to follow), together with a report of the Executive Director for Families, Children & Learning.
	Contact Officer:	Richard Barker	Tel: 01273 290732
	Ward Affected:	All Wards

</AI33>

<AI34>

177 Introduction of a Charging Policy for Children who are Accommodated at the request of their parents under Section 20 of the Children Act 1989				437 - 488
	Extract from the proceedings of the Children, Young People & Skills Committee meeting held on the 11 January 2021, together with a report of the Executive Director for Families, Children & Learning.
	Contact Officer:	Anna Gianfrancesco	Tel: 01273 293966
	Ward Affected:	All Wards

</AI34>

<AI35>

PROCEDURAL MATTERS

</AI35>

<AI36>

178 Items Referred For Council

To consider items to be submitted to the 25 March 2021 Council meeting for information.

In accordance with Procedure Rule 24.3a, the Committee may determine that any item is to be included in its report to Council. In addition, each Group may specify one further item to be included by notifying the Chief Executive no later than 10.00am on [Insert Date] 2013 (the eighth working day before the Council meeting to which the report is to be made), or if the Committee meeting takes place after this deadline, immediately at the conclusion of the Committee meeting.

</AI36>

<TRAILER_SECTION>

ACCESS NOTICE

In response to the current situation with Covid-19 and the easing of Regulations, this Committee meeting will be held virtually via Teams and web cast simultaneously.

The City Council actively welcomes members of the public and the press to attend its meetings and holds as many of its meetings as possible in public. Provision is also made on the agendas for public questions to committees and details of how questions can be raised can be found on the website and/or on agendas for the meetings.

The closing date for receipt of public questions and deputations for the next meeting is 12 noon on the fourth working day before the meeting.

For those members of the public wishing to actively take part in the meeting a link will be emailed so that they can join the meeting.

Meeting papers can be provided, on request, in large print, in Braille, on audio tape or on disc, or translated into any other language as requested.

WEBCASTING NOTICE

This meeting may be filmed for live or subsequent broadcast via the Council’s website. At the start of the meeting the Chair will confirm if all or part of the meeting is being filmed. You should be aware that the Council is a Data Controller under the Data Protection Act 1998. Data collected during this web cast will be retained in accordance with the Council’s published policy.

Therefore, by joining the meeting via the link provided you are deemed to be consenting to being filmed and to the possible use of those images and sound recordings for the purpose of web casting and/or Member training. If members of the public do not wish to have their image captured, they should ensure they do not use the Teams video facility and provide a static image.

FURTHER INFORMATION

For further details and general enquiries about this meeting contact Mark Wall, (01273 291006, email mark.wall@brighton-hove.gov.uk) or email democratic.services@brighton-hove.gov.uk

Date of Publication - Wednesday, 10 March 2021

</TRAILER_SECTION>

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